Sony UK TEC Limited Overview:
Sony UK Technology Centre Limited is the only manufacturing centre for Sony in Europe, and have over 500 highly skilled team players who help create some of the most advanced technology on the global market. The heart of today’s operation at Pencoed is centered on the manufacture of high technology Broadcast and Professional Cameras and Systems including the latest industry leading 4K technology. Alongside this, we provide contract manufacturing solutions for multiple non-Sony branded businesses. This collaborative approach to contract manufacturing has produced many commercial successes over the years, including the best-selling British computer of all time, the Raspberry Pi. Additionally, we are the home of a Sony customer service and solutions centre, a business incubation centre and much more.
Role Overview:
We’re seeking a proactive and highly organised Personal Assistant to join our dynamic Supply Chain and Business Development team. This pivotal role offers the opportunity to work closely with senior leadership, providing seamless administrative and operational support across a wide range of activities. The successful candidate will be responsible for coordinating meetings and high-profile site visits, managing diaries and travel arrangements, and producing impactful presentations and reports. Acting as a key point of contact internally and externally, you’ll ensure communication flows smoothly and actions are tracked to completion. From handling purchase orders and expenses to supporting internal communications and CSR events, attention to detail and ability coordinate multiple priorities is essential.
Key Responsibilities:
- Accurately record meeting minutes and track actions to completion within deadlines, particularly for leadership and communication forums.
- Prepare, consolidate, and format professional PowerPoint presentations for internal and external use.
- Interpret management information to produce comprehensive reports reflecting group-wide activities.
- Manage correspondence to arrange meetings and gatherings providing relevant information to stakeholders.
- Raise purchase orders and monitor delivery progress to ensure timely procurement.
- Oversee diary and time management, including scheduling meetings across internal and external stakeholders.
- Serve as a primary point of contact for internal and external communications.
- Coordinate meetings via multiple platforms (e.g., Microsoft Teams), including agenda preparation, briefing documentation, and pre-meeting material distribution.
- Coordinating high profile visits including presentation preparation, tour planning, catering arrangements, and room bookings.
- Travel and accommodation management, including budget management.
- Maintain and process expense claims in accordance with company policy.
- Coordinating internal communication initiatives.
Essential Criteria:
- Proficient in use of Microsoft Outlook, Word, Excel and Power Point.
- Ability to handle confidential matters effectively, maintaining tact and diplomacy when required.
- Strong organisation skills and the ability to prioritise effectively.
- Ability to communicate effectively (both verbal and written) at all levels.
- Ability to work independently and use own initiative when required.
Desirable Criteria:
- Enthusiastic and motivated team player.
- Previous experience operating in a manufacturing environment.
- Previous experience in an administrative role.
- Experience working in customer facing role.
- Be able to anticipate the needs of the General manager to ensure seamless support and time management.
What we offer:
- A competitive salary
- Generous company pension scheme
- Generous life assurance
- 33 days annual leave inclusive of public holidays
- Long service holiday days
- Complimentary onsite secure car park
- Onsite gym and changing facilities
- Subsidised canteen
- Onsite Learning & Development Academy
- Private medical insurance
- Complimentary access to school holiday schemes
- Exclusive ‘Staff Sales’ site for Sony products
- Generous family friendly policies
- ‘Refer a Friend’ recruitment scheme
- Access to Employee Assistance Programme